![]() ![]() With OmniFocus, you have indispensable features like due dates, alerts, deferrals, tags, projects, and nested projects. The GTD methodology is systems independent (you could do it with a tiny notepad and tiny pen), but OmniFocus fulfills the basic requirements of GTD and even exceeds them. The short version is this: When you think of something that needs to get done, record an actionable task in your “Inbox.” Then, at regularly scheduled intervals, process your inbox, breaking tasks down into actionable steps. OmniFocus is based on David Allen’s Get Things Done (GTD) method of productivity. Forgetfulness can easily be fixed if you use the right system for managing your tasks. No need to kick yourself over it, though. Have you ever had someone ask you to do something, you agree, then you immediately forget about it only to have them come back to you weeks later annoyed at your unreliability?īut you’ve got to stop blaming it on being a “forgetful person.” You need to own up to the fact that your system for remembering is just plain flawed. I use OmniFocus because it helps me in my mission to be more productive-to be a better steward of my time-by helping me to never be forgetting, always be organizing, and to forever be reassessing my priorities. Most of the things I’ll talk about in this article can be done with any decent task manager app. OmniFocus is similar to other task management programs like Todoist, Wunderlist, or Things. I have been using OmniFocus for the past five years and it is one of my secrets to productivity. ![]() I wrote recently about the 10 Best iPhone Apps for Christians, but there was one very important app I forgot to include in that list. To-do list apps are everywhere, but I prefer ones with a little more power under the hood. While I actually still use this method once in a while, I’ve switched over to a software solution that saves me a lot of headaches and can store a lot more information than my tiny notepad and tiny pen. That’s how I made sure I got everything done that I needed to do. I would draw a little box to tick and a to-do item next to it.Īnother little box and another to-do item. I would jot down thoughts and people’s contact information, but mostly I used it to make checklists. Since we’re talking OmniFocus, any other OF devotees out there that have tips or tricks for how they reference their documents from it? Let us know in the comments.When I was involved in campus ministry, I used to carry around a notebook and a collapsible pen in my back pocket. The task will then be created with your scanned document as an attachment in your OmniFocus Inbox. Select your OmniFocus profile, hit Scan, and the Quick Entry window should pop up.ĭo whatever you OmniFocus people do there, and hit Save. Once this is all set up, you are good to go. On the Save tab, browse to your OmniFocus scan folder that you created earlier.įor the rest of the tabs, set whichever options you prefer. On the Application tab, choose Scan To File (or, if you want to be able to rename it first, Scan To Folder) If you are using a ScanSnap, you can set up a profile for this. Set up your scanner to scan to this folder (in my case I called it “To OmniFocus”). Now you have a folder where any time a file gets saved there, it automatically gets imported to OmniFocus. Select the “Add files as OmniFocus actions” script.Right-click on this folder, and select Services>Folder Actions Setup.Find or create a folder that you are going to want to scan/save to.Drop the script into this folder:Macintosh HD>Library>Scripts>Folder Action Scripts.Download the OmniFocus Applescript to somewhere on your computer.When done you click the action completed and it goes away automatically. You will have the scan of the bill to support preparing the payment. As an example you could scan a bill, give it a “pay by” date and it will disappear from your radar until the date comes to pay the bill. Remember: this workflow allows you to create paperless “ticklers” in OmniFocus therefore eliminating the need for the 43 folders as described in the book by David Allen. Now, why would he want to do this? Here are his words: However, I was at Macworld at the time, so I went to the Omni booth to ask for suggestions, and they pointed me to the Omni Forums.Īfter some great help from the Omni folks, Jos has worked out a workflow that lets him scan to his OmniFocus Inbox. Now, despite the writing and podcasting of David Sparks, Ben Brooks, and Merlin Mann, I have not yet taken the plunge and started using OmniFocus. ![]() ![]() Back in January, DocumentSnap reader Jos van de Voort van de Kleij wrote in with a question: How could he use his ScanSnap S1300 to scan directly to his OmniFocus inbox? ![]()
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